Privacy statement

The Centre for Human Ecology is a membership organisation for people interested in human ecology. We are registered with the Information Commissioner’s Office as a “controller” of the personal information that you provide to us. We take your privacy seriously and this privacy notice sets out how we will use your data, who we will share it with, how we keep it secure and your rights as a data subject.


What we need from you

When you register as a member of the Centre for Human Ecology, renew your membership, or register to participate in an event, we will ask you for the following personal information:

  • Contact details – name, address, email address and phone number.
  • Payment details – bank account number, sort code, card details.
  • Equality information – sex, gender, disability, ethnic group and religion.
  • Extra information for event bookings including dietary requirements

If you do not provide us with all of the personal information that we need this may affect our ability to offer you our membership services and benefits.


Why we need your personal information

Contractual purposes. We will use our members’ personal information to provide you with member notices and news, including an invite to the AGM and EGM. We will use participant personal information to organise activities and other training events.e

Legitimate purposes. We also process our members’ personal information in pursuit of our legitimate interests to:

  • Send our CHE newsletter.
  • Engage with you on subjects relevant to human ecology, including obtaining your views in surveys for research purposes, informing you of events and requesting your involvement in activities related to our purpose.
  • Promote human ecology by offering courses, workshops, seminars and other events.
  • Raise awareness of human ecology and our work by capturing photos, videos and live-streaming at events. We will use this for promotion, education and development purposes.
  • Respond to your questions, comments, support needs, complaints or concerns.

Legal obligations. We are under a legal obligation to process certain personal information relating to our members for the purposes of complying with obligations under:

  • The Companies Act 2006 to maintain a register of our members, which includes name, address, date admitted to membership and date on which membership ceased, and hold general meetings, including issuing notices and AGM voting arrangements.
  • The Equality Act 2010, which requires us to process personal information to make reasonable adjustments where necessary.

Equality monitoring. We use aggregated and anonymised reports of personal information relating to sex, gender, disability, ethnic group, religion for equality monitoring purposes, enabling us to evaluate and promote equality of opportunity.

Other uses of your personal information. We may ask you if we can process your personal information for other purposes. Where we do so, we will provide you with an additional privacy notice explaining how we will use your information for these purposes.


Who we share your personal information with

We may be required to share personal information with statutory or regulatory authorities to comply with statutory obligations. Such organisations include the Health & Safety Executive, Disclosure Scotland, and Police Scotland for the purposes of safeguarding children.

We may also share personal information with professional and legal advisors for the purpose of obtaining advice.

Third party suppliers. The Centre for Human Ecology may employ third party suppliers to provide services. These suppliers may process personal information on our behalf as “processors” and are subject to written contractual conditions to only process that personal information under our instructions and protect it. In the event that we share personal information with external third parties, we only share such information strictly required for the specific purposes and take reasonable steps to ensure recipients shall only process the disclosed personal information in accordance with those purposes.

  • Event organisers receive details of participants
  • Bank of Scotland have details of direct debit mandates
  • Pulsant provide our email accounts
  • Research information with other nominated research partners only when we have your express consent

How we protect your personal information

Your data is accessed by our staff and volunteers only for the purposes set out above. It is stored on password protected technology.


How long we keep your personal information

We only keep your personal information for as long as necessary to provide you with membership services. Unless you ask us not to, we will review and delete your personal information where you have not renewed your membership with us for four years.
We keep certain personal information for longer in order to confirm your identity, when you were a member and for how long. We do this to comply with the Companies Act 2006, which requires us to keep a register of members, and in the event of a claim against the Centre for Human Ecology.


Your rights

You have the right to:

  • Change your communication preferences or restrict the processing of your personal data for specific purposes
  • Request that we correct your personal data if you believe it is inaccurate or incomplete
  • Request that we delete your personal information.
  • Access the personal data that we hold about you through a “subject access request”
  • Change your communication preferences (To do this, there is an ‘unsubscribe’ button at the bottom of every email we send and in the monthly reminder of your subscription preferences. You can also contact us via the details below).

You can contact us by email at info@che.ac.uk  or in writing at: Pearce Institute, 840-860 Govan Road, Glasgow, G51 3UU.

If you are dissatisfied, you have a right to raise a complaint with the Information Commissioner’s Office at ico.org.uk

About

The Centre for Human Ecology is an independent academic institute, network and registered charity based in Glasgow, Scotland, with an international membership of graduates and fellows. It exists to stimulate and support fundamental change towards ecological and social justice through education, action and research, drawing on a holistic, multidisciplinary understanding of environmental and social systems.

Contact

email: info@che.ac.uk
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